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New York State Deferred Compensation Plan Privacy Statement

We know that protecting your privacy is important. Our privacy statement explains how we collect, use, share and protect your personal information. It's for Plan participants and visitors to nysdcp.com. If we change our privacy policy, we'll post the changes right here. This way you can always check back to learn what information we collect, how we use it, how we protect it, and when we might disclose it.

So just how do we protect your privacy? In a nutshell, we promise to treat your personal information responsibly and provide you with choices. It's as simple as that. Here's how.

Collecting, using, and sharing visitor information

Many of our online activities don't require visitors to register for an account or give us any personal information. For example, visitors can access general Plan information without giving us any personal information, such as a name or address. We use Web tools to track how visitors use our Web site so we can improve your experience. Our business partners use cookies, clear GIFs, and other tools to track visitor's IP addresses, domain names and browser information. These tools don't collect a visitor's personal information.

Cookies

When you visit nysdcp.com, we send cookies – a small text file containing a string of characters – to your computer. Cookies uniquely identify your Web browser to us. We use cookies to track visitors as they use our Web site. Most Web browsers are set up to accept all cookies, but you can change this setting to refuse (disable) all cookies or to tell you when a Web site is sending you a cookie. Cookies ensure that the information you receive on nysdcp.com is specific to the Plan. We also use cookies to create a secure session with participants who want to enter or access their personal information. Just remember, some of our features may not work if you disable cookies.

Clear GIFs (Graphic Interchange Format)

A clear GIF is small file that tracks visitors so we can learn how they use Web ads and Web sites. These GIFs don't have any personal information. Some of our business partners use GIFs on Web sites and may use GIFs provided by DoubleClick. For more information about DoubleClick, or to opt out of their GIF, go to http://www.doubleclick.com/us/about_doubleclick/privacy/.

We collect and use visitor information – which doesn't have personal information – so we can:

  • Analyze how visitors use our Web site
  • Develop new services to improve our Web site
  • Analyze our marketing campaigns

The Plan and the Administrative Service Agency (ASA) of Record, Nationwide Retirement Solutions, have business partners who help develop or service our Web sites. They may track and keep visitor information. Vendors must abide by our privacy policies.

Collecting and using your personal information

We require you to share your personal information with us for some of our online activities. For example, we collect your personal information so you can access and service your account online or ask us questions.

Personal information is any information that identifies you and describes your relationship with the Plan and our ASA.

Some examples of the personal information the Plan and our ASA may collect are:

  • Name, address and Social Security number
  • Account number
  • Beneficiary information
  • Financial information
  • Property address
  • Information from applications and transactions
  • Any information you give the Plan or our ASA

You may choose to use your personal email to correspond with our ASA. Please be careful about the information you email to us. As with any public Web tool, your email may not be secure.

We collect your personal information when you:

  • Set up and use your online account
  • Ask a question
  • Use tools and calculators
  • Complete a form
  • Conduct transactions
  • Email us
  • Subscribe to receive emails from us

Sharing your personal information

We don't sell your personal information. Our ASA may not share your personal information without the permission of the Plan. We also share your personal information with your Account Executive. They use your personal information to manage your Plan account.

We share your personal information for everyday business purposes. Some examples include mailing your statements or processing transactions that you request. You cannot opt out of these.

Sharing your personal information for marketing

We don't sell your information for marketing purposes. We have chosen not to share your personal information with anyone except to service your account. So there's no reason for you to opt out. If we change our policy, we'll tell you and give you the opportunity to opt out before we share your information.

Confidentiality and security

We use physical and technical safeguards to protect your personal information. We limit access to your personal information to those who need it to do their jobs. The law requires our business partners to use your personal information for permissible purposes. We comply with all data security laws.

Web links

Other companies or organizations may have links to their Web sites on our Web pages. We are not responsible for how they collect, use, disclose or secure the personal information that you provide to them. Please read their privacy policies so you can learn how their Web sites use your personal information.

Questions

If you are a Plan participant, you can ask us to give you a copy of your personal information. We have a process that will allow you to review your personal information. We don't charge a fee for giving you a copy of your information. For questions about our ASA’s privacy policy, please call us toll free at:

The HELPLINE — 1-800-422-8463

We can't update information that other companies provide to us. In these cases, you will need to contact the other company to correct your information. For example, if you want to update the information in your credit report, you'll have to contact the credit-reporting agency.

Additional privacy information can be obtained from https://goer.ny.gov/internet-privacy-policy#showModal, the New York Governor’s Office of Employee Relations.

Our ASA, Nationwide Retirement Solutions, is an affiliate of Nationwide.

Nationwide is one of the largest insurance and financial services companies in the world, focusing on domestic property and casualty insurance, life insurance and retirement savings, asset management and strategic investments. For a list of Nationwide subsidiaries and affiliates, please visit http://www.nationwide.com/affiliated-companies.jsp.

The Nationwide Family of Companies include:

  • Nationwide Life Insurance Company
  • Nationwide Life and Annuity Insurance Company
  • Nationwide Retirement Solutions, Inc.
  • Nationwide Retirement Solutions Insurance Agency, Inc.
  • Pension Associates, Inc.
  • Nationwide Financial Institution Distributors Agency, Inc.
  • Nationwide Retirement Solutions, Inc. of Arizona
  • Nationwide Retirement Solutions, Inc. of Ohio
  • Nationwide Retirement Solutions, Inc. of Texas
  • Nationwide Investment Services Corporation
  • Nationwide Securities, LLC
  • Nationwide Investment Advisors, LLC
  • NFS Distributors, Inc.

Effective Date: July 24, 2009

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NRW-1864NY-NY.4
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